Locking down cloud storage email archiving promotes better continuity

By Sonian
In Channel
November 8, 2013

Sonian Marketing / Sonian


Organizations have plenty of different options when it comes to hosting, storing and managing cloud email archive solutions. These tools are all managed digitally and have less of a physical footprint than traditional tape, hard drive or solid state assets, making them more flexible and scalable as well. However, there are strict rules regarding compliance and continuity enforcement of the files these cloud storage assets hold which may complicate the process. In those instances, it’s easiest for entities to try and maintain their adherence to rules while still finding new ways to branch out and expand email archiving systems.

Some of the best ways to do that involve hosting data offshore or internationally, as ZDNet pointed out. These utilities let businesses increase their range and disaster recovery protection while maintaining reasonable costs and promoting enhanced transparency in corporate operations. At the same time, such assets ensure deeper levels of security at all levels of the organization, combining enterprise level security with remote backup and email archiving options in a cloud storage capacity.

This in turn can be difficult when meeting state and federal information management requirements, though, the source pointed out. Government agencies need to meet strict data control figures and be able to respond to inquiries within rigid timeframes. Private firms are expected to meet the same benchmarks or else risk incurring hefty penalties for lack of compliance. Email archive options therefore are essential for ongoing compliance needs, but storing these assets too remotely could make it difficult to recover information when it is most needed.

Anticipating issues
At the same time, the inability of businesses to seamlessly recover and control data can have in-house repercussions as well. This lack of corporate flexibility and functionality may produce far-reaching effects on the health of an organization, reducing the effectiveness of personal communication and collaboration to a point where firms struggle to maintain their own lines of meaningful interaction,

Such is the case in corporations where rogue IT takes the place of functional business system. As eWeek stated, it’s not uncommon for personnel to launch their own applications and cloud storage options for email archiving and other management needs. In these instances, the need for more comprehensive rules regarding message saving and compliance must be more strictly enforced in order to avoid continuity errors or response issues within business infrastructure.

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