Taking email archiving more seriously avoids compliance issues

By Sonian
In Channel
August 13, 2013

Sonian Marketing / Sonian

Businesses make significant investments in their email options every day, even if they aren't aware of it. The more corporate communication happening through email messages, the greater the reliance on this technology becomes for firms that want to remain compliant and protect their assets. If companies aren't making a serious effort to create, maintain and safeguard email archiving in their cloud storage environments, they could face data breach, outage and other continuity issues further down the line. Identifying what needs to be kept, what can be deleted and where email archives should reside are all critical steps when establishing this essential document management tool.

Improving business operations
As the Bradenton Herald's David Spire stated, one of the leading issues for corporations to ignore archive demands is no longer so much of a problem. The rise in availability of cloud storage eliminates concerns about procuring and managing large volumes of data, because in many senses, firms are able to handle this matter in the same infrastructure where their emails are generated. A wide array of companies use cloud-based email solutions already, even if they aren't aware of it, so creating an archive that works hand-in-hand with these elements is far easier than moving data between tapes, disks or other virtual assets.

In fact, the availability and accessibility of these solutions makes them far more cost-effective than ever before. Business 2 Community stated that cloud-based email archiving allows firms to reduce their data center requirements and spend money on other resources, such as improving in-store hardware or increasing cloud security. Internal email archive tools are by comparison far more expensive to procure and manage, so investing in digital versions saves companies a lot in terms of physical and time-based assets.

Creating cloud email archive options also increases disaster recovery response capabilities. The source pointed out that partnering with an offsite provider as in cases with cloud contracts puts corporate data in a different server space. In the event of a natural catastrophe or a cyber attack, businesses with cloud-enabled archive tools are still capable of recalling critical files from anywhere and at any time, so long as they can establish an Internet connection. Building continuity and enhanced recovery capabilities while saving money makes cloud archiving an ideal option for firms of all sizes.

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