An email solution for the modern work environment

By Sonian
In Channel
May 23, 2013

Lindsey Framer / Sonian

What happened to the traditional nine-to-five workday? In recent years, improvements in technology and shifts in how Americans think about their careers has led to a drastic change in the typical working environment. Schedules are more flexible, devices are often brought from home and a growing share of employees now routinely complete their work away from the office at least some of the time.

The benefits of this are readily apparent – more freedom for employers, more flexibility for managers and drastically improved communication among co-workers. Among younger workers especially, the ability to use technology to improve work-life balance is seen as a huge boon. According to a recent study from PricewaterhouseCoopers, the vast majority of millennials want more flexible working hours and the opportunity to work from home more. 

As the American professional landscape more fully embraces the 21st century, executives and entrepreneurs are finding creative ways to embrace the changes and use them to their advantage. Of course, sometimes this requires ingenuity. 

What to do with emails?
This is particularly evident in regards to emails, which often form the backbone of a given worker's day. Employees rely on emails for everything from collaborating with co-workers, communicating with clients and handling time-sensitive projects. Because of this, the mounting trend of working from home threatened to disrupt productivity and jeopardize operations.

However, new tools like email archiving and other cloud-based solutions have offered an elegant – and in many ways unexpectedly beneficial – solution. 

Email all the time
According to a recent study conducted by Opinion Matters, American workers are now checking their emails all the time and in all places – including weddings, funerals and their bedrooms. An astounding 81 percent of respondents said they check their work emails on weekends, 55 percent do so after 11 pm and 59 percent log into their work accounts on vacation.

These figures would seem to suggest that Americans are becoming work-obsessed, but that may not be the case. The ability to check emails at these times and in these places allows workers to have more of the flexibility they crave – the ability to come to work late once in a while, leave early or take the occasional long weekend.

Security and access
Of course, these benefits are all predicated on the assurance of secure and convenient email archiving. If managers want to give their employees the flexibility to respond to work emails from outside the office, they need to provide a solution that keeps emails safe, easily accessible and properly organized. 

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