Cloud email archiving demands heavy involvement

By Sonian
In Channel
April 30, 2013

Kayla Krause / Sonian

Businesses have a lot of emails they need to manage. Many important messages are created, transferred, forwarded and referenced on a regular basis, which makes it essential that they take good care of these correspondences. Interactive and collaborative cloud email archive options are therefore becoming more popular, as they allow for better review processes and future retrieval.

Traditional archive options require storing transmissions in cumbersome, slow tapes or hard disk options. These resources have such depth that delving into their resources can take a long time to locate exactly the files that personnel need. In some cases, if compliance or file​-tracking software is insufficient, or older messages are inappropriately cataloged, these messages could be lost entirely.

In light of these difficulties, cloud email archiving has taken over where traditional storage solutions have left off in the past. ITWeb wrote that companies want options that create more accessible, accurate resources that offer always-on retrieval and fluid function. Data management specialist Grant Hodgkinson said that these solutions facilitate a broader range of function and usability for corporations than any legacy options could provide.

The interactive archive is a technology platform that ​fulfills two important business objectives," Hodgkinson told the source. "Firstly, it archives content and data relevant to the ​organization so that it can be discovered for compliance purposes later. Secondly, it is accessible to knowledge workers, generally making them more productive."

Keeping up with the data times
What's more, the mounting volume of data companies need to deal with will continually increase issues that organizations face when storing large amounts of information. A study by IDC showed that annual growth rates for total corporate file loads has been going up about 4 percent each year between 2010 and 2012. That amount is expected to escalate to 7 percent or more in coming years, affecting email archiving solutions that aren't prepared to scale up or down when businesses need to.

Companies are able to create more flexible, accessible storage solutions in the cloud, eWeek stated. Due to that fact, the increase in cloud email archiving tools will likely grow as more businesses realize they need to be able to make meaningful use of all their archived information. Business intelligence and analytics require that file solutions stay fluid, as do regular review requirements by personnel and compliance guidelines. With that in mind, business leaders may find that implementing cloud email archiving options can meet all these needs in a constantly-changing data landscape.

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