Managing email archiving requires more attention {{than what?}}

By Sonian
In Channel
March 28, 2013

Kayla Krause / Sonian

There's a lot of insight and value to be earned through reviewing archive storage. Not all organizations have ideal solutions in place to allow this process to occur easily, and some may not have a management system at all. Segregating emails into a separate storage compartment on its own may not be good enough. With more messages being generated on a daily basis and those numbers continuing to surge in volume, businesses should be scrutinizing their email archiving options.

The first thing companies should understand about handling emails is that storage and archiving are different things, and neither of these options should be confused with backup copies. Email archiving takes files out of active rotation, freeing up vital cloud computing and server space. It creates a controlled, dedicated environment wherein businesses can refine their data inventories, increasing the quality and usefulness of these resources. Archives are essential for long term management of corporate files, since some documents will need to be cataloged for a decade or more.

Cloud email archiving goes a step further, granting organizations a fast, transparent platform for monitoring and reviewing old messages. There's intrinsic value in archive inventories if companies know how to find it, and principal among these strategies is business intelligence and analytics creation. Learning from past trends will help organizations better prepare for tomorrow, and looking within for guidance is often cheaper than hiring a third-party consultant.

Preparing archives for tomorrow
There is a lot of new data being created every day, and some firms may take the flexibility of cloud storage for granted, assuming this virtual asset can grow or shrink to handle any volume of information. As CMSWire stated, though, that isn't the way such systems work. As operational inventory increases to terabytes of data a day, and businesses need somewhere to offload older files to make room for the new ones. They have to prioritize certain documents, delete records when their legal shelf-life expires and ensure that compliance standards are being upheld throughout the infrastructure.

As the Radicati Group forecast last year, daily worldwide business emails will increase by about 13 percent annually through 2016. As of 2013, that regular load finally topped 100 billion such missives a day – a dedicated email archiving solution is still be an essential part of keeping all these sensitive documents in order.

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