Email, security and the cloud

By Sonian
In Channel
August 15, 2012

Article By Sonian

A recent SpamTitan poll discovered that 50 percent of SMB executives plan to utilize the cloud for cost savings while 44 percent reported that they are already using cloud storage for applications such as email filtering and data backup. These numbers demonstrate a remarkable level of adoption, particularly among SMBs, when it comes to utilizing hosted archiving for business needs.

Many businesses are finding providers that can store their vast amounts of data and emails on the cloud in order to free up internal server space. The benefits of outsourcing hardware costs are numerous – IT resources can be reallocated, unexpected problems or malfunctions are handled by the provider instead of internally and data is better protected from unexpected disasters or server crashes.

Cloud security

One of the pressing issues any CIO will want addressed before deploying the cloud is whether or not the solution is safe. When previous emails are leaked, important information can fall into the wrong hands and a company's PR department has to work overtime to restore the company's reputation. However, email hacking typically comes on the heels of an insecure system backed by poor password management. Email archiving will store the information in a cloud environment, but it won't solve the problems caused by employees using passwords such as "password1."

In other words, big data storage allows a company to reduce some of the financial burden related to storing information in-house and can even increase the security of any documents that are transferred away from legacy systems, but subpar security guidelines are not alleviated through a cloud conversion.

"Small companies are generally hesitant when it comes to the cloud, but they often don’t always have the resources to run good security in house," argues James Norris of UK security firm Avosec. "[SMBs tend] to see it as overhead."

In reality, all this is saying is beefing up your security is never a bad idea, and it might be smart to make sure your employees aren't using "asdfg" to guard sensitive data.. Businesses are still going to turn to the cloud, and for good reasons. A big data storage provider can alleviate the stress on your servers, improve security, eliminate the need for legacy systems upgrades, decrease the cost of hardware updates and allow your employees to continue with their current data creation practices without any fear that information might go missing.

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Author: Kayla Krause