The woes of an overloaded inbox

By Sonian
In Channel
July 9, 2012

Article By Sonian

It's common knowledge that emails can clutter up an inbox pretty quickly. After taking a couple days off, coming back to your email account can be a daunting experience. Sometimes we wish we could just select all unread messages and send them to the trash, possibly claiming temporary insanity to avoid the repercussions.

The fact is, email is a very strong choice for business communication, not only because it's inexpensive, but because it's quick and easy. Your inbox contains everything from potential leads to secure messages to signed documents and financial transactions. As technology advances, each correspondence is taking up more space.

Businesses have the capability to attach bulky files, video messages and detailed pictures to a message, and for many companies, deleting past conversations is not an option. As smartphones increasingly become the norm, threads have become longer as replies happen faster.

According to AICInteractive, 32 billion non-spam emails are sent every day, and when your business can't afford to support the corresponding storage space via a legacy solution, email archiving with a cloud storage system may be the right choice.

Being able to effectively archive your emails company-wide can reduce the strain on your servers because employee productivity should never negatively affect your computers' run time. By finding an appropriate cloud-based response to your ever-increasing inbox, you can continue operating normally without worrying about possible future data loss or legal sanctions. All the information you ever produced should be accessible at any time, especially as storage space continues to be cost friendly.

While some emails may not serve a purpose in future years, the ability to retrieve anything from a well-organized archiving system can solve future problems a business may run into.

Email archiving is picking up steam in the corporate world. As familiarity with the cloud increases, more CEOs are viewing SaaS solutions as an effective and cost saving alternative to outdated legacy systems or purchasing additional in-house servers. According to the Radicati Group, a leading analyst firm that covers email, social media and technology news, over 30 percent of all archiving solutions will be deployed in the cloud by 2014.

Cloud-based email archiving allows businesses to comply with governmental policies and standard internal regulations without the cost associated with personally hosting servers within the office.

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Author: Kayla Krause