Legal compliance comes easier with cloud archiving

By Sonian
In Channel
June 7, 2012

Article By Sonian

Modern companies are expected to comply with a litany of data availability laws. Rather than becoming easier in the age of computer storage, keeping all of a company's data can be more complicated than ever as the sheer amount of data grows rapidly. Faced with eDiscovery laws, and with on-premise storage solutions becoming cost-prohibitive at large volumes, companies are turning to cloud archiving.

Costs mount

ZDNet recently delved into the reasons behind companies' hesitancy toward automatic archiving. The source found that many companies are still reluctant to move beyond disk and tape-based storage methods. This reluctance is fueled by the perception that such systems are more affordable than dedicated file and email archiving applications.

EDiscovery attorney Allison Walton told the source that this impression of traditional storage methods is largely false. She stated that the cost of storing records on disks and tapes comes when the data is required for a legal investigation. Retrieving data from a tape or searching for a specific file in such an archive can be a time-consuming and expensive process, with the money spent on attorneys fees exceeding what would have been spent on an archiving system.


Walton told the source that automated archiving systems allow companies to ensure their compliance with data storage laws, keeping customer information safe and private while it is also easier to access when needed.

"There needs to be a paradigm shift in the way companies handle data," she told ZDNet. "Organizing information is a responsibility, not a choice."

Cloud option

With data growing rapidly, companies may worry that an archiving solution would require periodic storage hardware purchases. In these cases, IT departments can opt for a cloud archive. As cloud storage can scale up smoothly, with no additional on-premise hardware, organizations can keep capital expenses down and store all data securely. Trusted vendors can assure uptime, meaning that documents stored in the cloud are always ready for review, a distinct difference from older, tape-based archiving methods.

EDiscovery persists

For evidence that document archives are important, companies can look to the legal profession. Law blogger Christopher Danzig recently wrote that law schools can prepare young lawyers well by training them in eDiscovery. He then received a letter from fourteen lawyers confirming that electronic review is a fruitful field for the future of law. The responding lawyers stated that eDiscovery is the subject that can most help a law student's job search.

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Author: Kayla Krause