Tag Archive for email archiving

Sonian | June 6, 2013
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Government email archives take to the cloud

Lindsey Framer / Sonian

There's an increasing push in federal and state legislatures to move public records management tools to the cloud. Email archiving assets are among the most highly talked-about services at the moment, with some calling previous administrations into question regarding personal email accounts, while other federal offices move to make their operations even more open and searchable. With the vast amount of correspondence that federal agencies engage in on a daily basis, having an online database for managing and securing these resources is essential.

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Sonian | May 31, 2013
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Cloud archive and backup helps companies save money

Lindsey Framer / Sonian

There is an ever-growing number of files saved to cloud storage for which organizations are responsible. In order to manage all these documents, backup and archive facilities are increasingly essential for ensuring that such files are available to businesses no matter what kinds of natural or manmade events might occur. While many organizations consider email archiving tools in the cloud to simply be a tool for facilitating continuity, the benefit of these deployments can have other significant benefits.

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Sonian | May 30, 2013
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Improving email archive availability helps avoid compliance issues

Lindsey Framer / Sonian

There is an ever mounting volume of data that companies need to be able to access reliably. In instances where these files are out of reach, organizations could be facing significant slowdowns or even fines for failing to meet compliance guidelines. These issues are especially important to email archive solutions, where businesses strive to store a vast amount of data and may fail to do so when given the scale of the information they need to deal with. Implementing these resources as a form of cloud storage can help make email archives more fluid and actively, putting them in the best position for compliance and eDiscovery needs.

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Sonian | May 29, 2013
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Email archives provide peace of mind for businesses of all kinds

Lindsey Framer / Sonian

Online security is a constant concern for companies of all kinds. Whether it's a fledgling organization or an industry leader, businesses need to be sure that their file systems are secure and well monitored in order to ensure that no documents are able to slip through their grasp. Email archive options in the cloud greatly assist with these endeavors since many businesses already keep their email resources in that capacity. By hosting email records in the cloud, companies can save money on the overall cost of deploying archive solutions without risking continuity in the long run.

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Sonian | May 28, 2013
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Cloud archive inquiries could be legal matter

Lindsey Framer / Sonian

Corporate files are subject to investigation when inquiries and eDiscovery cases are at hand. That's why companies come prepared with email archiving and cloud protection tools that allow them to search their extensive inventories of old documents, calling up age-old files and ancient folders for review by various court authorities. Emails are often subject to this treatment, and since many companies already operate on cloud-based email tools, placing these archives in the cloud where documents already reside has made sense for firms up until this point. Now, future federal inquiries could make these resources even more beneficial to businesses.

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Sonian | May 23, 2013
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An email solution for the modern work environment

Lindsey Framer / Sonian

What happened to the traditional nine-to-five workday? In recent years, improvements in technology and shifts in how Americans think about their careers has led to a drastic change in the typical working environment. Schedules are more flexible, devices are often brought from home and a growing share of employees now routinely complete their work away from the office at least some of the time.

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Sonian | May 17, 2013
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Study shows blended email habits for employees

Kayla Krause / Sonian

Creating a safe, secure resource for email archiving means being able to track and control every facet of cloud storage associated with this process. That can get difficult when personnel are using cloud gateways to access corporate email tools from home or on personal mobile devices, trends that are becoming increasingly commonplace among organizations of all kinds. While coming up with more rigorous data usage protocols is helpful, understanding what devices staff members like to use for email access can help businesses better anticipate email archiving needs.

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Sonian | May 16, 2013
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Email archiving resources increasingly important for compliance

Kayla Krause / Sonian

As the amount of information that businesses need to store, manage and curate continues to grow, organizations are coming to understand how vital email archiving in the cloud truly is. With more firms making use of cloud email tools than any other options, it's easy to log all these files into a cloud storage resource for continuity and compliance, but firms need to do more than simply funnel their assets away into digitized data silos. In order to ensure swift and accurate eDiscovery and audit responses, businesses must be more attentive when it comes to tracking and organizing email archiving solutions in the cloud.

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Sonian | May 14, 2013
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What's changed now that emails are the backbone of business communications?

Kayla Krause / Sonian

In the past, important documents were historically sent in physical form. A contract would be mailed to the recipient, which allowed companies to preserve physical copies of all these important documents for their records. Later, files were sent over fax – again allowing businesses to hold on to contracts, invoices and other important papers.

In today's business environment, though, this is no longer the case. The vast majority of business documents are sent over email. In nearly every way, this is better for businesses – it drastically slashes postage budgets, eliminates the need for a bulky fax machine and allows companies to jettison those hulking file cabinets where they used to cram copies of all their documents.

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Sonian | May 14, 2013
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What's changed now that emails are the backbone of business communications?

Kayla Krause / Sonian

In the past, important documents were historically sent in physical form. A contract would be mailed to the recipient, which allowed companies to preserve physical copies of all these important documents for their records. Later, files were sent over fax – again allowing businesses to hold on to contracts, invoices and other important papers.

In today's business environment, though, this is no longer the case. The vast majority of business documents are sent over email. In nearly every way, this is better for businesses – it drastically slashes postage budgets, eliminates the need for a bulky fax machine and allows companies to jettison those hulking file cabinets where they used to cram copies of all their documents.

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Sonian | May 14, 2013
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What's changed now that emails are the backbone of business communications?

Kayla Krause / Sonian

In the past, important documents were historically sent in physical form. A contract would be mailed to the recipient, which allowed companies to preserve physical copies of all these important documents for their records. Later, files were sent over fax – again allowing businesses to hold on to contracts, invoices and other important papers.

In today's business environment, though, this is no longer the case. The vast majority of business documents are sent over email. In nearly every way, this is better for businesses – it drastically slashes postage budgets, eliminates the need for a bulky fax machine and allows companies to jettison those hulking file cabinets where they used to cram copies of all their documents.

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Sonian | May 7, 2013
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Cloud archive provides better management service facilities

Kayla Krause / Sonian

Companies are constantly on the lookout for tools that can help them do more and save money. Resources that help them achieve these goals have been found more often than not in the cloud these days. Companies are acquiring as-needed functions from specific applications for a certain amount of time without making any long-term commitments like firms have to with hardware procuration. This lets businesses become more flexible and grants them a range of capabilities they historically haven't been able to access before.

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Sonian | May 3, 2013
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Presidential cloud email archiving underway

Kayla Krause / Sonian

More businesses are moving to cloud email archiving options  for their security, scalability and stability. Federal guidelines are requiring an increasing number of industries to adopt these kinds of infrastructure, as even government offices and agencies take on these kinds of computing guidelines. The more standardized these options become, the more possible it becomes to create comprehensive public records of information that's been stored with email archiving that are more historical, which fosters even deeper levels of usefulness for these kinds of clouds resources.

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Sonian | May 2, 2013
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Email archiving promotes long term eDiscovery protection

Kayla Krause / Sonian

Businesses must hang on to their records for a certain period of time in order to maintain federal compliance. Different types of files have varied needs in terms of longevity, but it's up to each organization to ensure that specific kinds of information are being properly curated, managed and stored. Cloud email archiving solutions make this entire process easier to control, since eDiscovery inquests and other legal inquiries can put a records system through its paces.

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Sonian | May 1, 2013
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Professionals make greater use of email archiving options for personal continuity

Kayla Krause / Sonian

There are a number of professions that require high reliance on written text, correspondence and communication. In order to maintain all these messages, these workers need a way to ensure that they can retain a thorough record of every contact they've made over the years, since they could have to reference any of these resources at any time. In light of that fact, the flexibility of email archiving in the cloud has made it a popular resource in job fields like writing and journalism.

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Sonian | April 30, 2013
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Cloud email archiving demands heavy involvement

Kayla Krause / Sonian

Businesses have a lot of emails they need to manage. Many important messages are created, transferred, forwarded and referenced on a regular basis, which makes it essential that they take good care of these correspondences. Interactive and collaborative cloud email archive options are therefore becoming more popular, as they allow for better review processes and future retrieval.

Traditional archive options require storing transmissions in cumbersome, slow tapes or hard disk options. These resources have such depth that delving into their resources can take a long time to locate exactly the files that personnel need. In some cases, if compliance or file​-tracking software is insufficient, or older messages are inappropriately cataloged, these messages could be lost entirely.

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Sonian | March 28, 2013
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Managing email archiving requires more attention {{than what?}}

Kayla Krause / Sonian

There's a lot of insight and value to be earned through reviewing archive storage. Not all organizations have ideal solutions in place to allow this process to occur easily, and some may not have a management system at all. Segregating emails into a separate storage compartment on its own may not be good enough. With more messages being generated on a daily basis and those numbers continuing to surge in volume, businesses should be scrutinizing their email archiving options.

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Sonian | March 1, 2013
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Making the most of online email archiving capabilities

Kayla Krause / Sonian

As more companies move to the online realm, they're beginning to realize how expansive their information assets truly are. Email archiving solutions need to be ready to grow when the demand for more space becomes pressing, a scenario that's quite likely to occur more often as big data requirements have not yet met their peak.

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Sonian | February 28, 2013
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Considering costs could cultivate cloud usership

Kayla Krause / Sonian

Businesses know they should look at the resources they have before buying into anything new. Redundant technology and unnecessary acquisitions could make current infrastructure weaker, confuse regular personnel and frustrate IT staffers. Email archiving tools fit into this category, wherein organizations may jump on cloud storage assets to control these files without considering which options actually suit that capacity best.

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Sonian | February 27, 2013
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Cloud computing sees significant adoption for email archiving

Kayla Krause / Sonian

Email archiving is one of the most essential assets for continuity that corporations must ensure remains up to date, no matter the troubles that businesses should encounter. That's because the majority of firms consider financial, consumer, HR and other information to be vital, but many may lose sight of emails as part of their corporate information fingerprint. An audit or eDiscovery inquest could still request access to these assets, and if businesses are not able to produce these files, they could be in a world for trouble.

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