Email archiving tools in a variety of media

By Sonian
In Channel
February 21, 2013

Kayla Krause / Sonian

Building better email archiving tools may require integrating a variety of solutions. Instead of relying on just one form of infrastructure, having mixed media tools can help ensure that no matter what kind of disaster or inquiry arises, companies are able to recover and respond. Understanding the diversity and flexibility of these resources is the key to success.

A release from Iron Mountain showed how knowing the lifecycle of various backup and archive structures can help corporations comprehend the duration and best options for storing these documents. Emails, memos and various miscellaneous records, as well as sensitive employee, customer and financial information must be carefully held, cataloged and maintained, sometimes for years at a time.

While using solid state storage like tapes may seem archaic, when combined with cloud storage assets, these hybridized tools can help companies create more secure, transparent file structures. Such resources allow firms to save money by moving essential non-live records to hardware archives and keep active information in the cloud. This kind of prioritization allows for better control and management of records and overall infrastructure costs.

On top of that, mapping corporate data resources lets firms understand the files they already have and the resources they own. This can help reduce email archiving costs, especially if businesses don't need to purchase more resources to bolster their current infrastructure.

Looking to the future
Rand Security similarly issued a white paper detailing the best archive solutions for corporate security. When considering the kind of database to deploy, the source wrote that thinking about the volume of information a company has to handle on a daily basis is a good litmus test for the variety of tools they should consider. It is essential that they anticipate big data impacts on these resources as well, since the growing demand for more storage space is not likely to curb for years to come.

Finding innovative ways to update and expand existing email archiving and cloud storage tools in tandem can help companies of all kinds encourage more expansion without exhausting their infrastructures. Databases are being built all the time to help meet these demands, and as more digital storage space becomes the norm for corporations around the world, understanding how legacy tools and hardware assets can help facilitate better cloud deployments is essential.

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